The GestiClub window at a glance

The GestiClub workspace is organised in three areas: the navigation area and the footer stay the same in every module. There you choose the module you want to work with. The central area depends on the selected module.

Contacts: the contact list, organised in two columns

1. 1Navigation areain this part of GestiClub, you select the module you want to work with, open the settings of the application and of the modules, read the help and open a ticket, and use the notifications and the personal menu, which takes you to your profile, to your family's profile or to log out.
2. 2Work areathis part adapts to the selected module and changes for each module. For example, the illustration above shows the contact list of the Contacts module.
3. 3Information area (footer)this area gives essential details about your working environment in GestiClub. It shows the name of the club you are working for, the current version of GestiClub and the copyright information of the application. Its button, Buy during the trial and Upgrade afterwards, opens the window where you buy your subscription (chapter 12: Quotas).

The navigation area stays the same in every module. It is divided into three parts, described below.

The module selector lets you open, at any time, the module you need for your pending administrative tasks. Just click the matching icon.

1. 1DashboardYour personal home page, which gathers at a glance what matters to you in the club. You build it with blocks (birthdays, debtors, next appointments, latest tests, revenue…) that you add, move, collapse or remove. On your first visit, it is already filled in according to your role, and everyone only sees the blocks their rights allow (chapter 2: Dashboard).
2. 2ContactsThe club's central register: members, families and companies, with their contact details, groups, functions and billing data. All the other modules find their recipients, participants and debtors here. From the list, you import and export your contacts and act on a selection: send an email, set an appointment, generate an invoice.
3. 3FormsThe club's online registration forms, shared through a public link or offered in the member area. With each registration, GestiClub creates or updates the member's record without creating a duplicate, places them in the right group and assigns their subscription, which is then invoiced from Invoicing. You choose the fields to ask for, the courses and time slots offered, the number of places and the terms and conditions to accept.
4. 4Tests & GradesThe record of the tests, grades or belts your members pass. You record a pass for one member or for a whole group at once, from your club's test catalogue. A paid test is invoiced directly and validates itself once paid. Each member's history appears on their record, and members and parents look it up from their area.
5. 5DocumentsThe club's shared filing cabinet: statutes, minutes, notices of meetings, photos. Files are stored in drives and then in folders, and each drive is either public or reserved for certain groups. Uploading a file with the same name keeps the version history, and the bin lets you recover a file deleted by mistake.
6. 6Emails & newslettersSending messages and newsletters to your members, groups, families, companies or distribution lists. Before sending, GestiClub tells you the number of recipients and who has no email address. Afterwards, you follow the opens and clicks, and you can send a reminder to those who did not open. Newsletters start from a ready-made template, and replies go straight to the person who sent the message.
7. 7Schedule & AttendanceThe club's shared calendar: trainings, matches and meetings, one-off or recurring. You invite members or groups, who accept or decline from a link received by email, and you keep the attendance list of each session. Attendance can be printed as a summary, appears on each member's record and is exported to J+S for affiliated clubs.
8. 8Events & bookingsEverything your members register for or book themselves: a one-off event (outing, camp, tournament), courses with time slots, or a club resource such as a pitch or equipment. You set the places, deadlines and prices, and you validate registrations automatically or one by one. Parents can register their children, paid registrations are invoiced without re-entering anything, and a multi-session card counts down the sessions one by one.
9. 9InvoicingThe club's invoices with the QR-bill for Switzerland: the season's subscriptions in a single send, one-off invoices and reusable templates. You record payments by hand or by importing your bank statement, then GestiClub prepares the reminders for unpaid invoices. Each contact receives their invoice by email or by post, as they choose, and a family can receive a single grouped invoice. Invoicing only works once a fiscal year is open in Accounting.
10. 10AccountingThe club's bookkeeping, fiscal year by fiscal year: journal of entries, chart of accounts, budget, balance sheet and income statement compared with the previous year or with the budget. When you create the first fiscal year, you choose double-entry accounting (with or without debtors) or simple cash accounting. Invoices and payments arrive there without re-entry when you click Post in Invoicing. At the end of the year, the year-end close checks the accounts, records the result and locks the fiscal year.

On the right of the navigation bar, you find the buttons that open the settings of the application or of the module, the help and the notifications.

1. 1SettingsThe configuration of GestiClub for your club.
2. 2HelpGestiClub's help, available from any screen. From here you open the online documentation (manual, tutorials and FAQ) to find the steps to follow. If you do not find the answer, you create a ticket to contact support.
3. 3NotificationsYour personal messages, which keep you informed without having to go and check. The number on the bell shows the unread notifications. A click opens the list, and each notification takes you straight to the screen concerned.

Click your name at the top right to open your personal menu. You will find:

• My profile: your personal information and your login details.
• Log out: to close your session securely.