Events & bookings

The Events & bookings module takes the registrations for what the club offers outside regular trainings: an advanced course to choose among several dates, a room to book for an hour, an outing or a camp. Members register themselves and their children; the club validates, invoices and finds each registration in the schedule.

The module offers three kinds of bookable items:

• The slot booking: the member chooses a date and a time among the slots you have generated. For example a trampoline course on Saturday at 10:00 or at 11:00, six places per slot.
• The resource: an exclusive slot booking: a single person per slot, like a weights room or a court.
• The simple event: a single date and a single list of registrants, with a registration deadline: an outing, a camp, an open tournament.

1. 1The member clicks Book or Register, chooses their slot and their price.
2. 2With automatic validation, the registration is confirmed straight away. With manual validation, it waits until the club clicks Validate.
3. 3When a billable slot booking is confirmed, the invoice goes out by email. For a simple event, the club sends all the invoices at once with Invoice. With a multisession card, one session is deducted.
4. 4If the item is published in the schedule, the confirmed member becomes a participant of the schedule's event and appears on its attendance list.
5. 5The people in charge of bookings receive an email alert for each registration (see "Alerts and texts").

1. 1The toolbarAdd creates an item. Edit, Slots & registrations and Delete act on the item selected in the Management views. Settings sets the alerts.
2. 2Bookthe catalogue as the member sees it: All, Events, Resources, then My registrations and My cards.
3. 3Managementthe club's working lists: All elements, Manual validation, To invoice, Closed and Deactivated.
4. 4The searchby name, location or description, from two letters.
5. 5A slot bookingthe next slot, the places taken, the price and the Book button.
6. 6A simple eventthe date, the registration deadline, the rules to download and the Register button.

A member only sees the items open to everyone and those reserved for one of their groups or for one of their children's groups. The My next events widget of the dashboard recalls their next registrations and their children's.