GestiClub Documentation
If you are new to GestiClub and not yet quite sure how to use it, take 5 minutes to read the sections that concern you.
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Where to start, depending on your role
Each role has its journey: what GestiClub does for it, then the tutorials and the pages of the manual that concern it, in the order they come up.
Administrator
a club set up in its own image, where everyone works with their own rights.
5 steps
Secretary
a directory that keeps itself up to date almost on its own, and informed members.
4 steps
Treasurer or cashier
subscriptions collected without typing anything again, and up-to-date accounts.
4 steps
Coach
sessions planned once for the whole season, and up-to-date attendance.
4 steps
Member & parent
members and parents who keep their data up to date themselves, and register without going through the secretariat.
4 steps
GestiClub help
01Getting started with GestiClub
GestiClub is the online workspace of your club or association.
4 sections·Everyone
02Dashboard
The dashboard is the screen that opens after you log in.
4 sections·Everyone
03Contacts
The Contacts module is your club's central directory.
13 sections·Committee / secretariat
04Forms & registrations
The Forms module puts your registrations online.
12 sections·Committee / secretariat
05Tests & Grades
The Tests & Grades module keeps track of the tests your members pass: an apparatus level, a star in artistic gymnastics, a belt, a swimming badge.
8 sections·Coaches / secretariat
06Documents
The Documents module is the club's shared filing cabinet: statutes, rules, minutes, forms to print, photos.
8 sections·Everyone
07Emails & newsletters
With the Emails module, you write to your members from GestiClub, without going through a personal mailbox.
7 sections·Committee / secretariat
08Schedule & attendance
The schedule is the club's shared calendar: trainings, matches, tournaments, committee meetings, general assembly, fundraising dinner.
11 sections·Coaches / secretariat
09Events & bookings
The Events & bookings module takes the registrations for what the club offers outside regular trainings: an advanced course to choose among several dates, a room to book for an hour, an outing or a camp.
9 sections·Technical commission / members
10Invoicing
The Invoicing module handles the money the club asks of its members: the season's subscriptions, one-off invoices (a T-shirt, a camp), payments, reminders and credit notes.
14 sections·Treasurer / cashier
11Accounting
The Accounting module is the club's built-in bookkeeping.
14 sections·Treasurer / cashier
12Club settings
The settings adjust what is specific to your club: its identity, its season, its display formats, its lists and fields, everyone's rights, the notifications, the email signature, and each module's settings.
12 sections·Administrators
13Member & family portal
The portal is each member's personal space in GestiClub.
8 sections·Members / parents
14Roles and access rights
In GestiClub, each person who logs in has a role.
7 sections·Administrators
Tutorials
1about 2 hours2about 1 hour3about 1 hour+ 5 more: Communicating with your members · Invoicing subscriptions and collecting payments · Opening online registrations · Organising trainings and attendance · Your member area
My first steps in GestiClub
Chapters 1 → 2 → 13 → 12 → 3 → 14 · 6 steps
Preparing the accounts and invoicing
Chapters 11 → 10 · 5 steps
Bringing in your members
Chapters 3 → 10 · 7 steps
The FAQ, one click away everywhere
80 questions from the beta test and the support tickets.
How does the free trial work?
How do I learn to use GestiClub?
Where do I start when the club has just opened its account?