Creating an event

Open the New event window in one of these ways:

• click New in the toolbar;
• double-click a box of the calendar: the day is taken over;
• right-click a box, then choose the entry to create an event on that date.

1. 1Subjectthe title shown in the calendar. Required.
2. 2TypeTraining, Match, Tournament… It gives the colour (see "Event types").
3. 3Colourthe first dot keeps the type's colour; another dot gives this event a colour of its own.
4. 4Locationtaken over in the printouts, the reminders and the J+S export.
5. 5Start, End and All daythe date and time of each end. Changing the start time moves the end time, keeping the duration. All day hides the times.
6. 6Add a remindera reminder email to the participants, from 15 minutes before to 1 week before, 1 hour before by default.
7. 7By invitation onlysends the participants an invitation to confirm (see "Inviting participants").
8. 8Seriesrepeats the event (see "Creating a series").

Further down in the same window:

1. 1Descriptionextra information for the participants: a meeting time, equipment to bring.
2. 2Trainer(s) or event managertype three letters and choose one or more members. The first one is the person in charge; the others are co-coaches.
3. 3J+S coursethe course's code in the BDNS, for the J+S export. The codes already used are suggested under the field.
4. 4Participantsgroups, members or companies (see "The participants").
5. 5Savecreates the event.

• A group invites all its active members, subgroups included. Choosing Juniors is enough for the whole team.
• A member is added by name, in addition to the groups or instead of them.
• A company, chosen directly or placed in a participating group, counts as a member: it appears on the attendance list, under its name, and receives the invitations and reminders through its contact persons who receive communications, otherwise through its primary contact. These people also see the event in their schedule.

The coaches count as participants too: they appear at the top of the attendance list.

At the chosen time, GestiClub sends a reminder email and a notification to each participant. For a child, the reminder goes to their parent who is primary contact. A parent who has two children in the same event receives a single email.

In a series, each session has its reminder, at the series' time.

Turn on the Series toggle in the event's window. The settings appear under the toggle:

1. 1Seriesshows the repetition settings.
2. 2The frequencyDaily, Weekly, Monthly or Yearly.
3. 3The intervalEvery 1 week(s) for each week, 2 for every other week.
4. 4The daysin Weekly, click each training day, here Monday and Wednesday. The event's day is ticked by default, and a series without any day ticked is refused: "Tick at least one day for a weekly series."
5. 5Untilthe last date of the series, required. GestiClub suggests the end of the season: that of the next season if the event starts less than four weeks before the end.

The first session is the event's Start date. A series that would end before it starts is refused.

Select the event, then click Duplicate: a copy appears straight away, on the same date, with the same subject, the same coaches and the same participants, except the companies. Then open it to change the date. Copying a series copies the whole series; attendance and invitations are not copied.