Club information

The Club information tab is the club's identity card. What you enter there shows up on invoices and statements, in emails, on the public registration and profile validation pages, and on the customer record of your GestiClub plan: Save also copies the name, the address, the phone, the email and the website onto that record.

1. 1Club domain and Customer numbergreyed out: they come from your plan.
2. 2Club logoImport, then Edit and Delete when a logo exists.
3. 3Name and Initialsthe name is required.
4. 4Address, Address line 2, Postal code, City and Countrythe country is greyed out.
5. 5Phone, E-mail and Websitethe website is written with or without "https://".
6. 6Contact personthe search offers the members, from two letters.
7. 7Slogana sentence printed at the bottom of your invoices (see "The slogan").

The Name is the only required field. It is found:

• on invoices, in the sender block and in the footer, depending on the template;
• on the QR-bill, as the creditor's name, when the bank account has no holder of its own;
• in the module texts and in the email signature;
• as the sender name of messages and newsletters, when the club has no initials (see below).

The Initials (12 characters at most, for example "CHN") are the club's abbreviation. They are shown in the navigation bar, instead of the club's web address. They are also the sender name the recipient sees on messages and newsletters, on parents' invitations and on profile validation requests: with no initials, the club's name is shown. Choose them short and recognisable, because this is what appears in the list of emails received.

The Club logo is imported from a PNG, JPG, WebP or SVG image. In the Edit image editor, you choose the part to keep, and you can rotate it, flip it or zoom; OK saves the logo straight away, in PNG format. The image must weigh 2 MB at most and measure between 40 and 1,400 pixels per side; it counts towards the club's disk space (see "Quotas"). The logo appears:

• on invoices and account statements as PDF; without a logo, these documents print the club's name and address instead;
• in the email signature, if Show the club logo is ticked (see "The email signature");
• on the login page and on the public registration and profile validation pages; without a logo, these pages show GestiClub's.

Address, Address line 2, Postal code and City form the club's address. It is printed on invoices, in the footer and in the sender block; on the QR-bill, it becomes the creditor's address when the bank account has no holder address (chapter 10: Setting up invoicing, part "Financial institutions"). If it is empty, the invoice shows no sender address.

The Phone, the E-mail and the Website are first of all printed contact details: the email appears at the foot of invoices, and the phone, the email and the website are found in the email signature and in the "club" fields inserted into the module texts. The website is written with or without "https://"; a badly written website is refused when saving.

Take care not to confuse the club's E-mail with the sending address. The club's emails leave from a technical address that GestiClub assigns to the club. The club's E-mail is the address where replies arrive, and where the notices of undelivered emails come back. More precisely:

• Replies. An email written by a person of the club (a message, an invoice, a reminder, an event invitation) carries that person's address as its reply address. All the club's other emails (the confirmation of a registration through a form, a booking alert…) have the club's E-mail as their reply address: when someone clicks Reply, their message arrives in this mailbox.
• Bounces. When an email is not delivered (address that does not exist, mailbox full), the non-delivery notice arrives at that email's reply address, like an out-of-office message: with the person who wrote it, or at the club's E-mail for the others.

The Contact person is chosen from the club's members. They are the club's contact for GestiClub: the person GestiClub addresses the plan's invoice to, and the only one it tells about incidents and major updates of the application. Their name, email, mobile and function are taken over on the club's customer record, and updated each time their member record is saved. Choosing another person replaces the previous one; if you empty the field, the club no longer has a contact for its plan and is no longer told about incidents.

The Slogan is a short sentence printed in italics at the bottom of your invoices, for example a thank-you to your members. Leave the field empty to print nothing.

Three fields are greyed out, because they come from the plan:

• Club domain: the web address of your GestiClub.
• Customer number: your GestiClub customer number.
• Country: the country follows the billing country of your GestiClub plan: contact GestiClub to change it. The country decides the Swiss-specific features: the Swiss fields and tools (AVS number, J+S number, National licence No., QR-bill, J+S export) only exist for a Swiss club, and the Currency is the Swiss franc (CHF) for Switzerland and Liechtenstein, the euro (EUR) elsewhere.