General settings

The General settings tab sets the club's season, the display formats, the phone, the timezone, and a few operating rules: member access, the legal representative, Youth+Sport and resignation. When the club is created, GestiClub applies the usual settings of its country (season, formats, phone code, timezone); you adjust them here.

1. 1Season datesSeason start and Season end, each with its month and its day.
2. 2FormatsDate format, Time format, Amount format and Currency, greyed out.
3. 3PhoneCountry (phone format) and Show country code.
4. 4Timezonethe timezone on which the times and the scheduled sends depend.

The season is the period over which the club counts its subscriptions and registrations. You set the day and month of its Season start and Season end. Only the day and month count: the end always falls after the start, the following year if needed. The two dates cannot be identical. When the club is created, the season runs from 1 September to 31 August (to 30 June in France, Italy and Belgium).

The season drives many things, which is why these dates matter:

• Invoicing. The subscription periods are cut from the season start: for a quarterly or biannual subscription, the season must split into 4 or 2 periods of whole months. The filters of the paid invoices (Paid current season, Paid previous season) depend on it too (chapter 10: Invoicing).
• Forms. A registration carries the season in which it is made, and the list of forms counts the registrations of the current season (chapter 4: Forms & registrations).
• Contacts. A contact's Finances tab shows their invoices and payments season by season (chapter 3: Contacts).
• The schedule. A new series ends by default at the end of the season in which it starts (chapter 8: Creating an event, part "Creating a series").
• Tests and grades. The list of passes opens on the current season (chapter 5: Tests & Grades).
• The dashboard. Its revenue and member widgets are worked out by season.
• The accounts. The first fiscal year starts at the season start, and the date range suggested in the filters is the season's (chapter 11: The first fiscal year).

The formats only change the display; amounts are always saved to the cent.

• Date format: 31.12.2025, 31/12/2025 or 2025-12-31.
• Time format: 24 hours (14:30) or 12 hours (02:30 PM).
• Amount format: 1'234.50, 1 234,50 or 1.234,50.
• Currency: greyed out: the currency follows the club's billing country (CHF or EUR).

They apply to the whole interface, to invoices as PDF and to the PDFs of the accounts. The contact import also reads the dates of its file in the club's Date format (chapter 3: Importing contacts (Excel / CSV)).

Country (phone format) says how the club's phone numbers are presented: Switzerland (+41), France (+33), Belgium (+32), Germany (+49), Austria (+43), Italy (+39), Spain (+34) or Portugal (+351). Each entry shows an example number, for example "Switzerland (+41): +41 32 841 57 92". The chosen country is the code suggested for a new phone number.

Show country code, ticked by default, shows the numbers of the club's country with their code (+41 78 555 25 63). Unticked, they are shown as you dial them at home (078 555 25 63); numbers from another country always keep their code.

The Timezone (Europe/Zurich by default, among ten European timezones) sets the time throughout GestiClub: the times shown, the automatic sends of invoicing and the announcement of a new booking event.

1. 1Member accessDefault role for new members and Default member status.
2. 2Legal representativeRequire a legal representative below 16, 17 or 18 years.
3. 3Youth+Sport (J+S)Club affiliated to J+S, for Swiss clubs.
4. 4ResignationSend a resignation notification to the member.

These two settings act as default values:

• Default role for new members: the role given to the login account of a person who has no role of their own, when their record is validated or when they are invited to create their access. The list offers the Member role and the roles created by the club, never a management role: this role is given to each new member and to each parent who opens an access. Left empty, it is the Member role. Registration forms each have their own role and status (chapter 4: Forms & registrations).
• Default member status: the status given to a former member when you click Reactivate member (chapter 3: Resignation and reactivation of a member). Left empty, it is Active member.

Require a legal representative below sets the age under which a member's record must have at least one parent or legal representative: 16, 17 or 18. At 18, the default value, every minor must have one. Choosing 16 or 17 lets the club record a 16- or 17-year-old without a parent: their invoices and their profile validation request then go to their own address, not to a parent's. The setting cannot go below 16.

It applies to the records entered by the club and to profile validation. Public registration forms ignore it: they always require a parent for a person under 18 (chapter 4: What the person registering sees).

Club affiliated to J+S is ticked by default for a Swiss club. It decides two things:

• Ticked: the AVS number, the Nationality and the Country become required when a member validates their profile, because J+S requires them. The J+S tools are offered: the record's J+S number, the schedule's J+S course field, the J+S export of the contacts and that of the attendance to the BDNS (chapters 3: Exporting contacts, part "Exporting to J+S" and 8: Exporting attendance, part "To J+S").
• Unticked: these fields become optional and the J+S tools disappear.

Untick the box if your club is not affiliated to J+S: otherwise, you would ask your members for data you do not need.

Send a resignation notification to the member is unticked by default. Ticked, GestiClub sends a confirmation email to the member who resigns, if they have no open invoice. When they have one, an account statement is always sent to them, whether the box is ticked or not, and a copy goes to the people in charge of the billing notifications (chapter 3: Resignation and reactivation of a member).