Notifications

The Notifications tab names the people who receive the messages GestiClub sends to the club, module by module: the summary of reminders, a new registration, a person who has become a member, a booking alert. You do not choose people but functions (President, Secretary, Treasurer, Coach…, those of the Functions list, see "Selection lists"). When the secretary changes, you just give the function to the new person on their record: the settings need not be changed.

1. 1Billing notificationsthe functions that receive the summary of reminders and the copy of a resignation.
2. 2Contact notificationsthe functions told when a person already known to the club becomes a member.
3. 3Forms notificationsthe functions told about each registration made through a form.
4. 4Bookings notificationsthe functions that receive the booking alerts.

Each field accepts several functions: you tick them in the drop-down list.

The recipients of a notification are all the people who currently hold one of the chosen functions, in any group of the club. A person who holds two of the chosen functions only receives the message once; a person whose record has no email address receives none; a person who has left the group, or whose function has been removed, no longer receives anything.

The list only offers the functions already given to someone in a group (chapter 3: Groups). A function nobody holds does not appear: give it to someone first. A function already chosen stays in the list, even if nobody holds it any more.

• Billing notifications: with each bulk sending of reminders, an email with up to two PDFs: the reminders to post and the reminders just sent by email. Nothing is sent when there is no reminder (chapter 10: Reminders). With each resignation of a member who has open invoices, these people also receive a copy of the message sent to the member, with their account statement (chapter 3: Resignation and reactivation of a member). The texts of these messages are set in Billing texts and Contact texts.
• Contact notifications: when a person already known to the club without being a member (legal representative, contact person of a company) becomes a member with Yes, convert, so that this change of status does not go unnoticed (chapter 3: Duplicating a member and avoiding duplicates, part "The person already exists in GestiClub").
• Forms notifications: with each registration or re-registration made through a form. A course can have its own recipients, who then replace these for that course (chapter 4: Choosing who is notified).
• Bookings notifications: the alerts enabled in the booking settings, and the list of registrants of a simple event when it is validated (see "The booking settings"). The recipients who have an access to GestiClub also receive the alert as a notification, in the bell of the navigation bar.