The chart of accounts

The chart of accounts is the list of all the club's accounts. Each fiscal year has its own: an account added or hidden in one fiscal year does not change past fiscal years, and the chart of a new fiscal year is copied from the previous one.

Click Chart of accounts in the toolbar. The toolbar's actions then apply to the accounts; Entries takes you back to the journal.

1. 1Entries, Add, Edit, Duplicate and DeleteEntries goes back to the journal; the other four act on the accounts.
2. 2The searchby number or by designation.
3. 3The columnsAccount No., Designation, Category (Assets, Liabilities, Income, Expenses or Closing), Type and Visibility.
4. 4A groupin bold, with a chevron to collapse or expand what it contains. A group organises the chart: it receives no entries.
5. 5An accountentries are recorded on accounts.
6. 6The visibilityunticked, the account is hidden.

The Visibility box is ticked and unticked with a click, with no save button. A hidden account is no longer offered when you enter an entry, but it stays in the chart, and the entries already recorded stay. Hiding a group also hides the accounts placed directly under it. At installation, the accounts in common use are visible and the others hidden.

In the Chart of accounts view, click Add. If a group is selected, the window already offers this group as parent, with its category.

1. 1Type and CategoryAccount receives entries, Group gathers others; the category is Assets, Liabilities, Income, Expenses or Closing.
2. 2Account No. and Parent groupthe number, unique in the fiscal year, and the group the account is filed under. For a group, the Parent group field is greyed out.
3. 3Designationthe account's name, shown everywhere.

To edit an account, select it and click Edit, or double-click it. Duplicate opens the window with the same settings, with no number. For example, if your chart has no account for sports equipment, add it under an expenses group, with a free number.

An account that already has entries keeps its type, its category, its number and its parent group; only its designation can change. Delete asks for confirmation, and GestiClub refuses to delete:

• an account that has entries;
• a group that contains accounts;
• an account used by invoicing: the account of a financial institution, the product account of an article or a subscription.

In a closed fiscal year, the chart can no longer be changed.