Reports

The Balance Sheet and the Results are the toolbar's two reports; the account extract has its own article (see "The account extract"). On cash basis, Balance Sheet is called Cash Balance Sheet. They cover the fiscal year displayed and follow the period chosen with Filters.

Before showing the balance sheet or the results, a small window offers options. It carries the report's name.

1. 1DepthUp to level 2, 3 or 4 of the account hierarchy. Level 4, offered first, goes down to the detail accounts; level 2 only shows the main headings.
2. 2Budgetfor the results: adds the Budget, Variance and % columns. The box is greyed out, with "No budget defined for this fiscal year.", as long as the budget is empty.
3. 3Previous yearadds the previous fiscal year's columns, with their Variance and their percentage. The box is greyed out, with "No previous fiscal year", for a first fiscal year.
4. 4Confirm and CloseConfirm shows the report.

For the balance sheet, the window offers Opening balance instead of Budget: the report then only shows the fiscal year's opening balances. The columns chosen also apply to printing and export.

Click Results. The report shows the expenses on the left, the income on the right.

1. 1The expensesfrom the main group, in bold, to the detail account, in grey. Amount is the total of the fiscal year, or of the period chosen with Filters; Budget, Variance (the amount minus the budget) and % are added if you ticked Budget. The variance is green when it is favourable: an expense below its budget, income above it; red the other way round.
2. 2The incomethe same presentation, in the right column.
3. 3The fiscal year's resultProfit for the year in the expenses column, or Loss for the year in the income column: the row that balances the two totals.
4. 4The totalsTotal Expenses and Total Revenue, equal once the result is added.

Click Balance Sheet. The report shows the assets on the left, the liabilities on the right.

1. 1The assetswhat the club owns: the cash box, the bank, the debtors.
2. 2The liabilitieswhat the club owes and its capital, with the reserves.
3. 3The fiscal year's resultthe profit or loss of the income statement is added, in italics, to the account named P&L account in the Finance settings (here 2979).
4. 4The totalsTotal Assets and Total Liabilities, which must be equal. If they differ, a red banner says so above the totals.