GestiClub

Fiscal years

Menu Accounting3 min read

All the accounts are organised by fiscal year, usually a season. The Fiscal years menu, on the left of the toolbar, lists the fiscal years.

Choosing the fiscal year displayed

The "Fiscal years" menu
  1. The fiscal yearits name and its state: a green dot and "(open)" for an open fiscal year, a grey dot and "(closed)" for a closed one. Click it to show it.
  2. New fiscal year, Close Fiscal Year and Reset opening balanceopen the next fiscal year (see below), close the fiscal year (see "Closing a fiscal year") and redo its opening entries (see "The opening balance"). Reset opening balance only appears in double-entry.

The menu shows the five most recent fiscal years. The next time you open the module, GestiClub shows the fiscal year you last looked at in this browser; otherwise, the most recent open fiscal year. A closed fiscal year can still be looked up, read-only.

Opening the next fiscal year

Click Fiscal years › New fiscal year. GestiClub first explains what will happen; click Yes.

The confirmation of a new fiscal year
  1. The messagethe chart of accounts and the budgets are copied, the balance sheet balances are carried forward, and the current fiscal year stays open.
  2. No and YesYes opens the fiscal year's window.
The "New fiscal year" window
  1. Designationthe name of the fiscal year, suggested from the dates ("Fiscal year 2027-2028").
  2. Start and Endthe start is greyed out: it is the day after the end of the last fiscal year. The end is suggested one year later; you can change it, but a fiscal year cannot exceed 18 months.
  3. Currency and chart of accountsthe club's currency and the fiscal year whose chart of accounts is copied.
  4. Create Fiscal Yearcreates the fiscal year and shows it.

When creating the fiscal year, GestiClub:

  • copies the previous fiscal year's chart of accounts, hidden accounts included;
  • copies the budgets with zero amounts;
  • records the opening entries: the balances of all the balance sheet accounts, assets and liabilities, and the previous fiscal year's result;
  • keeps the previous fiscal year's accounting method.

The current fiscal year stays open until it is closed: while it is, you can enter entries in both fiscal years. The opening entries are recalculated when the previous fiscal year is closed (see "Closing a fiscal year").