Editing, reversing or deleting an entry

Select an entry in the journal, then use the toolbar's buttons or the right-click:

• Edit (or a double-click) reopens the entry: date, piece number, label, accounts, amounts, cost centers. Save closes the window.
• Duplicate opens a new entry filled in like the one you selected, with the next piece number.
• Reverse swaps the debit and the credit. It is immediate, with no confirmation: for a multiple entry, the common account changes side.
• Delete removes the entry, after confirmation.

These actions apply to the entries you entered. In a closed fiscal year, they are greyed out.

Invoices, credit notes and payments arrive in the journal when you click Post in invoicing. Their piece number starts with gc-: gc-fac for an invoice, gc-nc for a credit note, gc-pmt for a payment, followed by the invoice's number.

An entry from invoicing cannot be deleted, duplicated or reversed. A mistake is corrected with Edit: only the date and the accounts change.

1. 1The message"Entry posted from billing: only the date and the accounts can be corrected."
2. 2The datecan be changed, within the fiscal year.
3. 3The common accounthere the debtors account. An invoice with several revenue lines gives a multiple entry.
4. 4The labelgreyed out, like the piece number, the type, the line descriptions, the amounts and the CCs: they stay as invoicing recorded them.
5. 5The counterpartsthe invoice's revenue accounts.

GestiClub keeps a trace of the correction. An invoice one of whose entries has been corrected can no longer be removed from the journal with Reverse last posting (chapter 10: Posting invoicing to the accounts).

• An opening entry brings in a balance at the start of the fiscal year (see "The opening balance"). It cannot be edited, duplicated, reversed or deleted. To change an opening balance, go through Tools › Opening balance again.
• A reversal entry is the one GestiClub records, at the closing, for an entry marked Reverse in next fiscal year. Dated the first day of the next fiscal year and labelled "Reversal - " followed by the original label, it cannot be edited, duplicated, reversed or deleted.

When you try to edit one of these entries, GestiClub answers: "System entries cannot be edited."