Members re-registering

A registration brings a new person into the club: they go through the public link, and GestiClub creates their record. A re-registration concerns a member already known: they log in to their member area, choose whom they register, and GestiClub updates the existing record instead of creating a second one.

For a new season, ask your members to go through their area: their data is already filled in, no duplicate is created, and the secretariat has nothing to merge.

A form that is Published and Visible in the member area appears in the Registrations icon of the navigation bar. It only shows if at least one form is open to the member.

1. 1Formsmanaging the forms, for the roles that have this right.
2. 2Registrationsevery member's entry, with the same icon.

1. 1The sectionsthe title chosen in Section (member area) of each form.
2. 2A forma click opens it.

1. 1The logged-in membermarked "(you)", with their age and their state for the season: To register, or ✓ Already registered if they are already registered. They only appear if they are an active member of the club themselves.
2. 2Their childrenthe children whose profile they can edit (Can edit profile box on their legal representative card) and the members of the families they administer who have no access of their own. An adult of the family who has their own access registers themselves.
3. 3Register a new personregisters someone who is not in the club yet. The family's address is taken over and can be changed; the parents are taken from the family's records and cannot be changed.

A parent who is not an active member of the club does not register themselves. If they type their own name with Register a new person, the Becoming a member window asks them to contact the club, which registers them straight from their record with Convert to member (chapter 3: Viewing and editing a record).

The person chosen then goes through the same steps as on the public form:

1. 1Back to person choicegoes back to choosing the person to register.
2. 2The chosen coursehere Juniors F, the group of the new season.

1. 1First name and Last namegreyed out: they cannot be changed here.
2. 2Date of birthgreyed out too.
3. 3Addresstaken from the record, and editable.

The re-registration updates the address, the nationality, the language, the emails, the phones and the custom fields. It changes neither the name, nor the date of birth, nor the gender, nor the parents: these are edited on the record. Nor does it change the email address of another person who has their own access to GestiClub.

After submitting, the page goes back to choosing people:

1. 1The confirmation"Registration saved! You can register another family member."
2. 2✓ Already registeredthe person re-registered for this season.

The member receives a re-registration confirmation, and the people in charge a "Re-registration confirmed" notification:

1. 1The confirmationthe season and the new group.

The Multiple registrations allowed setting decides what becomes of the groups and subscriptions of the member who re-registers:

• unticked: the new group and the new subscription replace the previous ones. It is the right choice for the season's form: a junior who moves up from Débutants to Juniors F leaves Débutants.
• ticked: the new group and the new subscription are added. It is the right choice for a course on top of the team, such as a fitness course.

A member already in the course's group stays there, with their function and their entry date.